Important information:
As every company is different, please seek professional advice when creating your data protection policy. Your business may face circumstances and issues that are not covered by this sample policy.
This data protection policy is made available on an ‘as is’ basis. Launchpad6 cannot take any responsibility for the consequences of errors or omissions. Any reliance you place on this document will be at your own risk.
Neither Launchpad6, nor its employees, experts, sponsors or syndication partners are liable for any losses or damages arising from your use of this document. These individuals and organisations exclude all warranties and representations, express or implied, in respect of your use of the website and its content.
Sample Privacy Policy
At <company name>, we’re committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email toWho are we?
How do we collect information from you?
We obtain information about you when you use our website, for example, when you register or enter our contest, visit our website or if you register to receive our marketing material.What type of information is collected from you?
The personal information we collect might include your name, email address, IP address, and information regarding what pages are accessed and when.How is your information used?
The bases we use as consent for the processing of your data is legitimate interests. This is specifically required in order for us to monitor and manage this contest. We may also receive your consent to send you useful information related to our products and services.We may use your information to:
Accept and moderate the legitimacy of contest entries for our contest campaign. We may publicly display entries and associated entry information on our website for the general public to share and vote on. We may also conduct internal judging of entries and associated personal information for selecting a winner. We may also capture information to manage the legitimacy of voting to ensure fraud does not occur. We may also send you periodic marketing material or target you with relevant ads if the content is going to be relevant to you and you provide us with consent. Each email will include a simple unsubscribe link for you to opt out if you wish. We may use re-marketing across trusted websites, including Google Ads and use your details to target relevant ads to you on social media channels, including; Facebook, Twitter and LinkedInHow long will we keep your information?
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. If you unsubscribe from our marketing material, we may retain your data on a suppression list to ensure you do not receive future email communications.Who has access to your information?
We will not sell or rent your information to third parties.Third Party Service Providers working on our behalf: We may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the
Your choices
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our services, then you can use the unsubscribe link in each email communication or contact us to be removed. We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent, or we believe that there is a legitimate interest. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email:How you can access and update your information?
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at:Security precautions in place to protect the loss, misuse or
alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer. Non-sensitive but personal details (your email address etc.) are transmitted securely over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.Profiling
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.Use of ‘cookies’
Like many other websites, this website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. It is possible to switch off cookies by setting your browser preferences. Note that turning off cookies may limit the services provided to you as we also leverage cookies to manage some operational aspects of the website.Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website. In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.Underage visitors
We are concerned to protect the privacy of children agedTransferring your information outside of Europe
As part of the services offered to you, the information which you provide to us may be transferred to countries outside the European Union (“EU”). These countries may not have similar data protection laws to theIf you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.